Search for office management software and four unrelated categories come back wearing the same label, which is the single most common reason offices buy the wrong one. They are not competitors and they do not substitute for each other: each solves a different problem for a different person, and the one you need depends entirely on what your office is currently short of. This page separates them, says who each is genuinely for, and gives the one question that tells you which category your problem lives in before you look at a single vendor.
The four categories, and who each is for
The administration record keeps the suppliers, contracts and renewal dates, the equipment and who holds it, and the written procedures; it is for the office manager. The workplace product manages space and desks: how much floor the company needs, desk booking, hot desking and who sits where; it is for a workplace or facilities manager and it is a genuinely different job. The maintenance system manages plant and work orders: what is due, what has broken, what it cost; it is for a maintenance lead. The visitor product signs people into the building and prints badges; it is for whoever runs reception. One label, four buyers.
The question that tells you which one you need
What went wrong most recently, and what would have prevented it? A contract that auto renewed for another year is the administration record. Nowhere to sit on a Tuesday is the workplace product. A failure nobody logged and nobody chased is the maintenance system. Somebody in the building nobody could account for is the visitor product. Answer that honestly before shortlisting anything, because every category will happily sell to you and only one of them will fix the thing that actually happened.
Why the suites do not settle it
Several vendors sell all four as modules, and if you need three of them that genuinely is the efficient purchase. The trap is buying the suite for the one module you need and paying per seat for the other three, which is how a small office ends up spending several times what its actual problem was worth. Price the module you need against a product that only does that, and let the gap decide. A suite bought for a quarter of its surface is the most expensive way to solve a narrow problem.
Questions people ask about office management softwares
Which category is Fitouto?
The first one, the administration record, and only that. It has no desk booking, no work orders and no visitor kiosk, and it is not planning to grow them. If your problem is one of the other three, the products built for those will serve you far better and we would rather say so here than after you have paid us.
Can one product really not do all four?
Several do, and the suites are legitimate products. The point is not that combination is impossible, it is that the four jobs have different buyers and different urgency, so a purchase driven by one of them tends to be evaluated on that one and to disappoint on the others. Buy the suite deliberately, if you need three.
Where does the office move fit?
Mostly in the administration record, because a move is largely administration: what is told to whom, what is cancelled, what is transferred, what is disposed of, and by when. The parts that are not administration, the fit out and the removal itself, are contractors rather than software, and no product in any of these four categories does them.