Office management systems
- What the paper costs a month
- $2,137
- Handling hours a month
- $60
- Hours a month spent finding filed documents
- $6
Every figure on this page is worked out from the inputs you enter, by the method stated below it. Fitouto publishes no benchmark office cost, no industry filing time and no rent figure of its own: the defaults are a worked example to replace with your own numbers.
Office management systems are sold as one thing and bought as four. The office manager needs somewhere the suppliers and their contracts live with the date each one renews and the notice it takes to stop it. Somewhere the equipment lives, with who signed for the laptop that left the building. Somewhere the procedures live, so a week off does not stop the post being opened. And somewhere the office move lives when the lease ends. Everything else the category advertises sits on top of those four, and a system that does any of them badly costs more than its subscription. This page is written for the person choosing what a small office runs on, and it stays vendor neutral: the four jobs, the questions that expose a bad fit, and the honest cost of moving off a spreadsheet.
Open the Software for paperless office Free to use. No account, no card, no trial clock.
Start with the renewal dates, not with the features
Take the last twelve months of card statements and standing orders and list what the office pays for. Beside each one write the supplier, the annual cost, the renewal date and the notice period. Most offices find between forty and eighty lines and at least one they meant to cancel a year ago, and that list is the specification for the system you need.
Decide what the record is for before you shop for it
A record kept so somebody else can pick it up is a different product from a record kept so you can find one thing quickly. The first needs history, ownership and export; the second only needs search. Offices buy the second, get audited or hand over, and discover they needed the first. Write down which one you are buying and hold every vendor to it.
Price it on the whole office, then read the exit
Anything priced per seat gets more expensive exactly as the office grows, which is when you can least be bothered to move. Ask what a bulk export looks like, whether it includes the history or only the current state, and how long you keep access after cancelling. A system you cannot leave is a system that never has to earn the renewal.
Office management systems: common questions
Why will you not tell us which office management system is best?
Because we sell one, so our ranking would be worthless to you and we would both know it. What we can do without a conflict is set out the four jobs, tell you what to make every vendor demonstrate on your own supplier list rather than on their demo data, and be plain that Fitouto Pro is $49 a month for the whole office.
Is a spreadsheet really not enough?
For twenty lines and one person, a spreadsheet is genuinely enough and we will not pretend otherwise. It stops being enough at the point where somebody else has to use it, where a renewal date needs to reach you before it passes rather than after, or where the file is on a laptop that is being replaced.
Does an office management system handle maintenance and desks too?
The suites do, and if plant and work orders or desk booking and who sits where are your actual problem, buy the product built for that instead. Fitouto deliberately does not: no work orders, no desk booking, no visitor kiosk. It is the administration record, and it says so before you pay rather than after.
Fitouto Pro
Keeping what you make
The answers are free forever. Pro turns them into the office's own record: your company name on the paperwork, no watermark, and every supplier, contract renewal date, piece of equipment and move task kept against the company rather than in a spreadsheet on one laptop.
- Download the finished sheet as a file
- No Fitouto watermark on what you print
- Save a worked sheet and reopen it later
- Your own logo on the paperwork
- Bulk export every record at once
- Renewal reminders emailed before the notice date
- Connect your own Stripe account
- Connect your QuickBooks Online or Xero
$49per month, whole team
Start Fitouto Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
Will it do what you need for Office management systems?
Tell us what your office needs and we will tell you straight whether Fitouto Pro does it today, whether it is coming, or whether you are better off with a facilities suite or a desk booking product. A person reads these and replies.
Cite or embed this figure
An office management system is bought for four jobs, the suppliers and their renewal dates, the equipment and who holds it, the written procedures and the office move, and Fitouto Pro does those four for $49 a month for the whole office rather than per seat.
Software for paperless office (What the paper costs a month): $2,137, Fitouto, worked example.
Cite as: "Office management systems, Fitouto", updated 2026-09-05, https://fitouto.com/office-management-systems/.